OFFICE
OF THE SECRETARY, DEPARTMENT OF HEALTH AND HUMAN SERVICES
AUTHORIZATION:
Public
Health Service Act, as amended, Title X, Section 1001, 42 U.S.C.
300; Family Planning Services and Population Research Act of 1970,
Section 6(c), Public Law 91-572, 84 Stat. 1506, as amended; Family
Planning and Population Research Act of 1975, Title II, Sections
204(a) and (b), Public Law 94-63, 89 Stat. 307-308; Public Health
Service Extension Act, Section 1(a)(1), Public Law 95-613, 92 Stat.
3093; Appropriation Act of 1991, Public Law 101-517.
To
provide educational, counseling, comprehensive medical and social
services necessary to enable individuals to freely determine the
number and spacing of their children, and by so doing helping to
reduce maternal and infant mortality, promote the health of mothers,
families and children.
TYPES
OF ASSISTANCE:
Project Grants. Place Cursor Here for Definition
USES
AND USE RESTRICTIONS:
Grants
must be used for family planning services including contraceptive
services, infertility services and special services to adolescents.
Family planning services include information on all medically approved
methods of contraception including natural family planning methods;
counseling services, physical examinations including cancer detection
and laboratory tests; STD and HIV prevention education, screening
and referral; contraceptive supplies, and periodic follow-up examinations.
Infertility services include assessment, information, education,
and arrangements for referral if necessary. Special services to
adolescents include in-depth information, education including abstinence
education counseling, and referral to and from other social and
medical service agencies, and such ancillary services as are necessary
to facilitate clinic attendance for adolescents who need contraceptive
services. These family planning services must be available without
coercion and with respect for the privacy, dignity, social and religious
beliefs of the individuals being served. To the extent possible,
entities which receive grants under this subsection shall encourage
family participation in projects assisted under this subsection.
Funds may not be used in programs where abortion is a method of
family planning. Funds may not be used for purchase or construction
of buildings; salaries of personnel paid from other Federal grant
funds; and certain other miscellaneous items as specified in the
regulations. Priority in the provision of services will be given
to persons from low-income families.
ELIGIBILITY
REQUIREMENTS:
Applicant
Eligibility: Any public (including city, county,
local, regional, or State government) entity or nonprofit private
entity located in a State (including the District of Columbia, Puerto
Rico, Guam, the Commonwealth of the Northern Mariana Islands, American
Samoa, the Virgin Islands, the Federated States of Micronesia, the
Republic of Marshall Islands and the Republic of Palau) is eligible
to apply for a grant. Faith based organizations are eligible to
apply.
Beneficiary
Eligibility: Persons who desire family planning
services and who would not otherwise have access to them. Priority
to be given to persons from low-income families. Individuals from
other than low-income families will be charged a fee in accordance
with an established fee schedule although inability to pay must
not be a deterrent to services.
Credentials/Documentation:
A nonprofit private entity must provide evidence of its nonprofit
status. Allowability of costs charged to the grant will be determined
in accordance with the following cost principles: OMB Circular
No. A-21 for educational institutions, OMB Circular No. A-87 for
state and local governments, and OMB Circular No. A-122 for non-profit
organizations.
Pre-application
Coordination: This program is eligible for coverage
under E.O. 12372, "Intergovernmental Review of Federal Programs."
An applicant should consult the office or official designated as
the single point of contact in his or her State for more information
on the process the State requires to be followed in applying for
assistance, if the State has selected the program for review. This
program is subject to the Public Health Systems Reporting Requirements.
Application
Procedure: The standard application forms,
as furnished by PHS and required by 45 CFR 74 (for institutions
of higher education, hospitals, and other non-profit organizations),
and 45 CFR 92 (for state and local governments) must be used for
this program. All other applicants should submit completed Form
PHS-5161-1, (Revised 7/2000), U.S. Department of Health and Human
Services Public Health Service Grant Application, documenting
the need for the grant and the proposed amount of the grant. The
Regional Health Administrator has approval authority for the program.
Contact should be made with the appropriate Regional Health Administrator
(see name/address in Appendix IV) to obtain the Application Kit.
This program is subject to the provisions of 45 CFR 74, 45 CFR
92, as well as OMB Circular No. A-102 (Administrative Guidelines
for state and local governments) and OMB Circular No. A-110 (Administrative
Guidelines for Institutions of Higher Education, Hospitals, and
Other Nonprofit Organizations).
Award
Procedure: Following approval by the Regional
Health Administrator, the Office of Grants Management for Family
Planning Services prepares a Notice of Grant Award, secures necessary
clearances and approval signatures, issues the Notice of Grant
Award, enters the approved award in the grant payment process,
and provides notification of grant approval to the public.
Deadlines:
Contact the Regional Offices for application deadlines.
Range
of Approval/Disapproval Time: From 90 to 270
days.
Appeals:
None. Applicants may rework applications through consultation
with regional staff.
Renewals:
Projects are generally given commitments of funding for 3 to 5
years. Projects must submit a continuation application each non-competitive
year.
ASSISTANCE
CONSIDERATIONS:
Formula
and Matching Requirements: This program has
no statutory formula. The amount of any award under Title X shall
be determined on the basis of the estimate necessary for project
performance, provided, however, that the Federal support or grant
for a Family Planning Services Project may not be for less than
90 percent (with exceptions) nor equal 100 percent of the total
cost of the project.
Length
and Time Phasing of Assistance: Usually 1
year.
POST
ASSISTANCE REQUIREMENTS:
Reports:
Annual expenditure and progress reports. All projects must comply
with the requirements of the FPAR, and special reports as requested.
Audits:
In accordance with the provisions of OMB Circular No. A- 133 (Revised,
June 24, 1997), "Audits of States, Local Governments, and Non-Profit
Organizations," nonfederal entities that expend financial assistance
of $300,000 or more in Federal awards will have a single or a
program-specific audit conducted for that year. Nonfederal entities
that expend less than $300,000 a year in Federal awards are exempt
from Federal audit requirements for that year, except as noted
in Circular No. A-133.
Records:
HHS and the Controller General of the United States or any of
their authorized representatives, shall have the right of access
to any books, documents, papers or other records of a grantee,
subgrantee, contractor, or subcontractor, which are pertinent
to the HHS grant, in order to make audits, examinations, excerpts
and transcripts. In accordance with 45 CFR, Part 74.53, and 45
CFR, Part 92, grantees are required to maintain grant accounting
records 3 years after the end of a budget period. If any litigation,
claim, negotiation, audit or other action involving the records
has been started before the expiration of the 3-year period, the
records shall be retained until completion of the action and resolution
of all issues which arise from it, or until the end of the regular
3-year period, whichever is later.
FINANCIAL
INFORMATION:
Account
Identification: 75-0350-0-1-550.
Obligations:
(Grants) FY 01 $228,779,000; FY 02 est $238,410,000; and FY 03
est $238,410,000.
Range
and Average of Financial Assistance:
From $47,791 to $16,962,215; Average: $2,519,960.
In fiscal year 2001, it is estimated that over 4,500,000 persons
were served with support given to 91 grantees. In fiscal year 2002,
it is anticipated that approximately 4,792,000 persons will be served
and the same number of organizations will be funded. It is estimated
that support will be given to 91 grantees in fiscal year 2002 and
2003.
Regional
or Local Office: Regional Health Administrator,
DHHS Regional Offices (See Appendix IV of the Catalog for addresses).
Headquarters
Office: Program Contact: Ms. Susan Moskosky,
Director, Office of Family Planning, Office of Population Affairs,
Department of Health and Human Services, 4350 East-West Highway,
Suite 200, Bethesda, MD 20814. Telephone: (301) 594-4008. Grants
Management Contact: Grants Management Officer for Family Planning
Services, 1301 Young Street, NW., Suite 766, Dallas, TX 75202.
Telephone: (214) 767-3401.
Web
Site Address: http://www.opa.osophs.dhhs.gov
EXAMPLES
OF FUNDED PROJECTS:
Projects include: (1) A State Health Department which subcontracts
to service providers throughout an entire State; and (2) a service
provider to serve multi-counties or a smaller geographic area.
CRITERIA
FOR SELECTING PROPOSALS:
Proposals will be evaluated in terms of which will best promote
the purposes of the authorizing legislation, taking into account:
(1) the number of patients to be served, especially low-income patients;
(2) local need; (3) relative need of the applicant; (4) applicant's
ability to make rapid and effective use of Federal assistance; (5)
adequacy of the applicant's facilities and staff; (6) availability
and commitment of nonfederal resources within the community; and
(7) compliance with pertinent regulations and guidelines.
