Public
Law 90-620, 82 Stat. 1293; Public Law 92- 546, 86 Stat. 1155; Public
Law 93-536, 88 Stat. 1734; Public Law 96-98, 93 Stat. 731; National
Archives and Records Administration Act of 1984, Public Law 98-497,
98 Stat. 2287; Public Law 100-365, 102 Stat. 823; Public Law 103-262,
108 Stat. 706; Public Law 104-274, 110 Stat. 3321; 44 U.S.C. 2501-2506.
To
undertake a wide-range of activities related to the preservation,
publication, and use of documentary sources relating to the history
of the United States.
TYPES
OF ASSISTANCE:
Project Grants. Place Cursor Here for Definition
USES
AND USE RESTRICTIONS:
Funds
may be used for projects to strengthen the nation's archival infrastructure
through collaboration with the States; to provide leadership in
preserving and making accessible important documentary sources in
electronic form; to improve the knowledge, performance, and professional
skills of those who work with historical records; for the preservation,
arrangement and description of records of historical interest; and
for the publication in book, microform or electronic editions of
papers and documents of national historical significance, especially
in completing editions of papers on America's founding era.
ELIGIBILITY
REQUIREMENTS:
Applicant
Eligibility: State and local governments, U.S.
territorial agencies, federally and State recognized Indian tribes
(see 44 U.S.C. 2504), educational and other nonprofit institutions
(e.g., universities, colleges, libraries, historical societies,
museums, university presses, archives, etc.) and individuals.
Beneficiary
Eligibility: State and local governments,
U.S. territorial agencies, federally and State recognized Indian
tribes, educational and other nonprofit institutions, and individuals.
Pre-application
Coordination: This program is eligible for coverage
under E.O. 12372, "Intergovernmental Review of Federal Programs."
An applicant should consult the office or official designated as
the single point of contact in his or her State for more information
on the process the State requires to be followed in applying for
assistance, if the State has selected the program for review.
Application
Procedure: Request detailed guidelines for
grants from headquarters office. This program is subject to the
provisions of OMB Circular No. A-110 for institutions of higher
education, hospitals, and other nonprofit institutions (36 CFR
1210). Applications from State and local governments are subject
to the provisions of the common rule for State and local grant
administration, "Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments," dated
(36 CFR 1207). The standard application forms as furnished by
the Federal agency and required by OMB Circular No. A-102 must
be used for this program.
Award
Procedure: Applications are reviewed by state
historical records advisory boards, subject area specialists and
other appropriate individuals. Grant awards are recommended by
the National Historical Publications and Records Commission at
biennial meetings. Grants are formally made by the Archivist of
the United States to the applicant institution or individual by
letter.
Deadlines:
Contact the National Historical Publications and Records Commission
headquarters office.
Range
of Approval/Disapproval Time: From 4 to 6
months.
Appeals:
Applications may be revised and resubmitted in accordance with
established procedures.
Renewals:
Procedures for the renewal of applications are the same as the
original application procedure process.
ASSISTANCE
CONSIDERATIONS:
Formula
and Matching Requirements: Subject to consideration,
depending on the project.
Length
and Time Phasing of Assistance: Varies depending
on scope of project.
POST
ASSISTANCE REQUIREMENTS:
Reports:
Financial status reports and narrative progress reports are required
for all grants. Standard Form 269, Financial Status Report, shall
be used for all financial reports; which are due 30 days after the
end of each 12-month period. Narrative reports are due 30 days after
the end of each 6-month period. Final reports are due within 90
days after the expiration or termination of the grant period. Grants
with a duration of six months or less require a final report only.
Audits:
In accordance with the provisions of OMB Circular A-133, "Audits
of States, Local Governments, and Non-Profit Organizations," non-Federal
entities that expend $300,000 or more in a year in Federal awards
shall have a single or program-specific audit conducted for that
year. Non-Federal entities that expend less than $300,000 a year
in Federal awards are generally exempt from Federal audit requirements
for that year, but records must be available for review or audit
by appropriate officials of the Federal agency, pass-through entity,
and General Accounting office (GAO).
Records:
The grantee institution maintains records which fully disclose
the amount and disposition of granted funds, the total cost of
the undertaking, the portion of the cost supplied by other sources,
and such other records as will facilitate an effective audit.
FINANCIAL
INFORMATION:
Account
Identification: 88-0300-0-1-804.
Obligations:
(Grants) FY 01 $6,300,067; FY 02 est $6,436,000; and FY 03 est
$5,000,000.
Range
and Average of Financial Assistance:
From $1,000 to $356,000; Average: $66,182.
In fiscal year 2001, 151 grant applications were reviewed and 95
grants were awarded. In fiscal year 2002, it is estimated that 130
grant applications will be reviewed and 100 grants will be awarded.
In fiscal year 2003, it is estimated that 130 grant applications
will be reviewed and 100 grants will be awarded.
REGULATIONS,
GUIDELINES, AND LITERATURE:
Grant application brochures. 36 CFR 1206-1210.
INFORMATION
CONTACTS:
Regional
or Local Office: None.
Headquarters
Office: National Archives and Records Administration,
National Historical Publications and Records Commission, National
Archives Building, Washington, DC 20408. Telephone: (202) 501-
5610 Fax (202) 501-5601. E-mail nhprc@nara.gov.
Web
Site Address: http://www.nara.gov/nhprc
EXAMPLES
OF FUNDED PROJECTS:
1) Documentary editing projects to publish the papers of Thomas
Jefferson, Ulysses S. Grant, Martin Luther King, Jr., and other
figures important in United States history; 2) a project to conduct
applied electronic records management research; 3) a project to
develop a national database of historical records information in
the Research Libraries Information Network (RLIN); 4) a project
to put a museum's collection of photographic images on videodisc
using direct-to-disc recording equipment and to hold a workshop
for museum, library, and archives personnel to demonstrate the system;
5) a project to develop a county's archives and records management
program.
