OFFICE
OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION, DEPARTMENT OF JUSTICE
AUTHORIZATION:
Juvenile
Justice and Delinquency Prevention Act of 1974, Section 221-223,
Public Law 93-415, as amended; Public Law 95-503, Public Law 95-115,
Public Law 96-509, Public Law 98-473, Public Law 100- 690, Public
Law 102-586, 42 U.S.C. 5601 et seq.
To
increase the capacity of State and local governments to support
the development of more effective education, training, research,
prevention, diversion, treatment, accountability based sanctions,
and rehabilitation programs in the area of juvenile delinquency
and programs to improve the juvenile justice system.
TYPES
OF ASSISTANCE:
Formula Grants. Place Cursor Here for Definition
Project Grants. Place Cursor Here for Definition
USES
AND USE RESTRICTIONS:
This
program, established by the Juvenile Justice and Delinquency Prevention
Act of 1974, allocates formula grant funds to States and territories
on the basis of their relative population under age 18. The minimum
allocation to each State is $600,000 and to the Territories is $100,000.
States/Territories must demonstrate compliance with four core requirements
of the JJDP act in order to receive their full allocation of Formula
Grants funds. The core requirements are: Section 223(a)(12) (A)
deinstitutionalization of status offenders; (13) separation of adults
and juveniles in secure custody; (14) removal of juveniles from
adult jails and lockups; and (23) the elimination of the disproportionate
confinement of minority juveniles, where such conditions exist.
The State's allocation will be reduced by 25 percent for each core
requirement with which the State is in non-compliance. Technical
Assistance: Not in excess of two percent of the funds available
each fiscal year to formula grants is available for grants and contracts
with public and private agencies, organizations and individuals
to provide assistance to States, units of general local governments,
and combinations thereof, and local private agencies to facilitate
compliance with Section 223 of the JJDP Act and implementation of
the State Plan approved by OJJDP. Technical assistance provided
under this provision must be coordinated with the State agencies
designated to implement the formula grants program. To be eligible
for formula grant funds, a State must submit a comprehensive plan
applicable to a 3-year period embodying the purposes of the Act
and including provisions that: (1) provide for an advisory group
appointed by the chief executive of the State to carry out specified
functions and to participate in the development and review of the
State's juvenile justice plan; (2) provide within 3 years of submission
of the initial plan that juveniles who are charged with or who have
committed offenses that would not be criminal if committed by an
adult, or offenses which do not constitute violations of valid court
orders or such nonoffenders as dependent and neglected children,
are removed from secure juvenile detention and secure correctional
facilities; (3) provide that juveniles alleged to be or found to
be delinquent and youths within the purview of the deinstitutionalization
core requirement not be confined or detained in any institution
in which they have contact with adult persons incarcerated because
they have been convicted of a crime or are awaiting trial on criminal
charges; (4) provide that no juvenile shall be detained or confined
in any jail or lockup for adults (with specified exceptions); and
(5) provide for programs to eliminate the disproportionate confinement
of minority juveniles where such condition exists. Once the plan
is approved, each State determines the specific programs to be funded.
The States are responsible for processing applications for subgrants
and administering funded projects. Two-thirds of funds must be passed
through to units of general local government, private nonprofit
agencies, and Indian Tribes performing law enforcement functions
unless a waiver is granted.
ELIGIBILITY
REQUIREMENTS:
Applicant
Eligibility: The Chief Executive of each State
which chooses to apply for a formula grant shall establish or designate
a State agency as the sole agency for supervising the preparation
and administration of the plan, in accordance with the Juvenile
Justice Amendments of 1984. Technical Assistance: Grants and contracts
may only be made to agencies, organizations and individuals that
have experience in providing technical assistance to State agencies
in implementing State plans, and in facilitating compliance with
Section 223 of the JJDP Act, Public Law 102-586.
Beneficiary
Eligibility: Units of a State and its local
government, public and private organizations, Indian tribes performing
law enforcement functions, and agencies involved in juvenile delinquency
prevention, treatment, and rehabilitation.
Credentials/Documentation:
Costs will be determined in accordance with OMB Circular No. A-87
for State and local governments.
Pre-application
Coordination: The standard application forms
as furnished by the Federal agency, in accordance with 28 CFR, Part
66 (Common Rule), must be used for this program. An environmental
impact assessment is necessary for this program to determine if
an environmental impact statement is required. This program is eligible
for coverage under E.O. 12372, "Intergovernmental Review of Federal
Programs." An applicant should consult the office or official designated
as the single point of contact in his or her State for more information
on the process the State requires to be followed in applying for
assistance, if the State has selected the program for review.
Application
Procedure: The Juvenile Justice and Delinquency
Prevention Formula Grant Plan is submitted to the Office of Juvenile
Justice and Delinquency (OJJDP) following pre-established criteria.
Refer to Section on Regulations, Guidelines and Literature. This
program is excluded from coverage under OMB Circular No. A-110.
Technical Assistance applications are solicited through standard
government procurement procedures. Technical Assistance contracts
are subject to the provisions of OMB Circular Nos. A-87, A-21,
and A-122.
Award
Procedure: Letter to the Governor and designated
State agency Director upon approval by OJJDP. The grant award
must be signed by the Director and returned to OJJDP. Technical
Assistance: Funds are awarded via contract with organizations,
agencies, or individuals selected through competitive government
procurement procedures.
Deadlines:
All formula grant applications are due no later than March 31
of the fiscal year for which the funds are allocated.
Range
of Approval/Disapproval Time: Formula Grants
Plans will generally be approved within 30 to 45 days of receipt
of a complete application. Technical Assistance: Approval/disapproval
time is provided on three levels (immediate response, total system
response, and specialized, developmental response) from one to
two hours to ten days.
Appeals:
Hearings held by OJJDP. Technical assistance: Federal Acquisition
Regulations apply.
Renewals:
Comprehensive Plan submission required every 3 years. Annual updates
and applications required each of the other 2 years. Technical
Assistance: Contracts are renewed throughout contract modifications
and competition processes.
ASSISTANCE
CONSIDERATIONS:
Formula
and Matching Requirements: Formula based on
juvenile population. Grantees are required to provide dollar for
dollar match on planning and administration funds. Action programs
allow no match. At least 66 2/3 percent of the funds received by
the State under Section 222(a) of the Juvenile Justice and Delinquency
Prevention Act of 1974, must be "expended by" or "passed through
to" programs of units of general local government, private nonprofit
agencies, and Indian tribes performing law enforcement functions,
insofar as they are consistent with the State Plan. This provision
may be waived at the discretion of the OJJDP Administrator for any
State depending upon the extent to which the services for delinquent
or potentially delinquent youth are supported on a statewide basis.
Length
and Time Phasing of Assistance: Fiscal year
action funds may be carried forward for obligation for 2 years
subsequent to the fiscal year of award. Under a Letter of Credit,
drawdowns may be made. Technical Assistance: Three year incremental
contract is funded.
POST
ASSISTANCE REQUIREMENTS:
Reports:
Financial, subgrant data and others as required by the effective
edition of OJP Financial Guide on a monthly, quarterly, semi- annual,
and/or annual basis. A compliance monitoring report is required
annually. See Section 223(a)(15) of the Act. A performance report
is required annually, see Section 223(a)(22) of the Act. Section
204(b)(6) requires the auditing of State compliance monitoring systems
in accordance with the effective edition of OJP Guideline Manual
7140.7, Audit of Compliance Monitoring Systems.
Audits:
All organizations that expend financial assistance of $300,000
or more in any fiscal year must have a single audit for that year
in accordance with OMB Circular No. A-133, as amended, unless
the audit condition on the award says otherwise. These audits
are due to the Office of the Comptroller and the Federal Audit
Clearinghouse no later than thirteen (13) months after the close
of each fiscal year during the term of the award (for fiscal years
beginning on/after July 1, 1998, audit report packages are due
nine (9) months after the close of the fiscal year).
Records:
Grantee must keep complete records on disposition of funds.
FINANCIAL
INFORMATION:
Account
Identification: 15-0405-0-1-754.
Obligations:
(Grants) FY 01 $85,986,812; FY 02 est $88,286,912; and FY 03 est
$66,371,000.
Range
and Average of Financial Assistance:
Allocates formula grants to States and territories on the basis
of relative populations under 18.
In fiscal year 2001, 54 out of 56 eligible States and territories
participated in the Formula Grant Program. All participating States
and territories are required to establish systems for monitoring
jails, lockups and other facilities which may be used to detain
or incarcerate juveniles. Substantial progress has been made in
the removal of nonoffender juveniles from these institutions. All
participating States must collect data and initiate activities to
eliminate the disproportionate confinement of minority juveniles,
where such conditions exist.
REGULATIONS,
GUIDELINES, AND LITERATURE:
Regulations for Formula Grants (28 CFR Part 31) and OJP Financial
Guide applicable editions.
INFORMATION
CONTACTS:
Regional
or Local Office: None.
Headquarters
Office: Office of Juvenile Justice and Delinquency
Prevention, Department of Justice, Washington, DC 20531. Contact:
Roberta Dorn. Telephone: (202) 307-5924. Use the same number for
FTS.
Web
Site Address: http://www.usdoj.gov
EXAMPLES
OF FUNDED PROJECTS:
Individual projects receive funding at the discretion of the responsible
designated State agencies. These include programs such as community-based
services for the prevention and control of juvenile delinquency,
group homes and halfway houses, screening and intake services to
permit increased diversion from juvenile court processes, law enforcement
training, expanded use of probation and training for related personnel,
and those activities which would remove status offenders from secure
detention, separate juveniles from adults in institutions where
they have contact with incarcerated adults, or remove juveniles
from adult jails or lockups.
CRITERIA
FOR SELECTING PROPOSALS:
Criteria are established by the Juvenile Justice and Delinquency
Prevention Act, as amended, and the regulations governing the Formula
Grant Program provisions of the Juvenile Justice and Delinquency
Prevention Act as published in the Federal Register.
