To increase assistance by the DoD for eligible entities
furnishing PTA to business entities, and to assist eligible entities in the
payment of the costs of establishing and carrying out new PTA Programs and
maintaining existing PTA Programs.
TYPES OF ASSISTANCE:
Project Grants. Place Cursor Here for Definition
USES AND USE RESTRICTIONS:
The purpose of the PTA Cooperative Agreement Program is to generate employment
and to improve the general economy of a locality by assisting business firms
in obtaining and performing under Federal, State and local government
contracts. Recipients are to provide marketing and technical assistance to
business firms in selling their goods and services to the Department of
Defense (DoD), other Federal agencies, and State and local governments. The
DoD cost-share will not exceed 50 percent of the net cost of a single PTA
Program, excluding any Federal funds and other income. The DoD share may be
increased up to 75 percent for an existing program or new start program that
qualifies solely as servicing a distressed area. In no event, shall the DoD
share of the net program cost exceed $150,000 for a program providing less
than statewide coverage, or $300,000 in the case of a statewide program or a
program providing multi-area coverage (Indian Program).
ELIGIBILITY REQUIREMENTS:
Applicant Eligibility: Existing or new start PTA
Programs established by State and local governments, private nonprofit
organizations, American Indian tribal organizations, and American Indian
economic enterprises (nonprofit and for-profit).
Beneficiary Eligibility: Existing or new start
PTA Programs established by State and local governments, private nonprofit
organizations, American Indian tribal organizations, and American Indian
economic enterprises (nonprofit and for-profit).
Credentials/Documentation: Costs will be
determined in accordance with OMB Circular No. A-21, "Cost Principles for
Educational Institutions," and OMB Circular No. A-122, "Cost
Principles for Nonprofit Organizations."
Pre-application Coordination: This program is
eligible for coverage under E.O. 12372, "Intergovernmental Review of
Federal Programs." An applicant should consult the office or official
designated as the single point of contact in his or her State for more
information on the process the State requires to be followed in applying for
assistance, if the State has selected the program for review.
Application Procedure: This program is subject to
the provisions of OMB Circular Nos. A-102 and A-110.
Award Procedure: All State and local governments,
eligible private nonprofit organizations, American Indian tribal organizations
and American Indian economic enterprises (nonprofit and for-profit), including
those which have cooperative agreements with the Defense Logistics Agency (DLA),
can submit applications for participation in the DoD cost-sharing cooperative
agreement program in accordance with the Solicitation for Cooperative
Agreement Applications (SCAA). If selected for an award, the applicant is
bound to perform the services described in its application, when the
application is incorporated into the cooperative agreement award document.
Cooperative agreements will be awarded on a competitive basis consistent with
the SCAA.
Deadlines: The SCAA is issued every third fiscal
year, i.e., FY 96, FY 99, etc. The FY 96 SCAA shall be used by new applicants
when submitting applications for FY 97 and FY 98. New applications must be
submitted no earlier than 1 April and received no later than 30 April of each
calendar year. For FY 96, anticipated deadline for receipt of applications is
3:00 PM local time, May 17, 1996.
Range of Approval/Disapproval Time: From 120 to
160 calendar days after the solicitation closes.
Appeals: A written objection "protest,"
by an interested party to SCAA may be made, concerning a proposed award of a
cooperative agreement or the award of an agreement. The protest is filed with
the applicable Grants Officer. The subsequent decision of the Grants Officer
shall be final unless the recipient appeals the decision to the Headquarters,
DLA PTA Cooperative Agreement Program Policy Committee. The Policy Committee
is the final administrative appeal authority for disputes and protests.
Renewals: Cooperative agreements will be awarded
for a base year (FY 96), or a base year with one option period (FY 96 through
FY 97), or a base year with two option periods (FY 96 through FY 98) of twelve
months each. Awards are based on competitive evaluation of the applications
submitted in response to the SCAA.
ASSISTANCE CONSIDERATIONS:
Formula and Matching Requirements: Public Law
98-525, as amended; Chapter 142, 10 U.S.C., Section 2411, Procurement
Technical Assistance Program, requires the use of annual DoD appropriations.
The DoD share shall not exceed 50 percent of the net program cost of a single
PTA Program, excluding any Federal funds and other income. The DoD share may
be increased up to 75 percent for an existing or a new start program that
qualifies solely as a distressed area. In no event shall the DoD share of the
net program cost exceed $150,000 for programs providing less than statewide
(general program) or multi-area coverage (Indian program), or $300,000 in the
case of those programs providing statewide or providing multi-area coverage.
Length and Time Phasing of Assistance: Twelve
months from the beginning of the performance period. Recipients may submit
requests for reimbursement of the Government's share of total costs incurred
to the Administrative Grants/Contract Officer at the appropriate post award
administration activity on a periodic basis, but not more often than monthly.
Recipients are required to furnish a final reimbursement request for services
rendered within 90 days after the expiration date of the cooperative
agreement.
POST ASSISTANCE REQUIREMENTS:
Reports: Recipients are required to submit quarterly
reports (DLA Form 1806) not later than 30 calendar days after the end of each
quarter to the Administrative Grants Officer at the cognizant post award
administration activity. Reports are to include, as a minimum, the following
information: Budgeted versus actual expenditures; goals versus performance
against goals; problems encountered in implementing the program; and problems
encountered by clients in the performance of government contracts which cannot
be resolved by the recipient. A final report using the same format as the
quarterly report is to be prepared and submitted not later than 90 days after
the expiration date of the cooperative agreement.
Audits: In accordance with the provisions of OMB
Circular No. A-133 (Revised, June 24, 1997), "Audits of States, Local
Governments, and Non-Profit Organizations," nonfederal entities that
expend financial assistance of $300,000 or more in Federal awards will have a
single or a program-specific audit conducted for that year. Nonfederal
entities that expend less than $300,000 a year in Federal awards are exempt
from Federal audit requirements for that year, except as noted in Circular No.
A-133.
Records: Recipients are required to maintain
records adequate to reflect the nature and extent of their costs and
expenditures and to insure that the required cost of participation is
achieved. Records must be maintained for 3 years following the date of
submittal of a final reimbursement request for services rendered.
FINANCIAL INFORMATION:
Account Identification: 97-0100-0-1-051.
Obligations: (Cooperative Agreements) FY 01
$17,300,000; FY 02 est $12,000,000; and FY 03 est $12,000,000.
Range and Average of Financial Assistance:
$30,000 to $300,000. Average: $160,185.
For fiscal year 2001, 113 applications were received and 108 cooperative
agreements totaling $17,300,000 were awarded. For fiscal year 2002, it is
anticipated that approximately 115 applications will be received and 66
agreements will be awarded.
REGULATIONS, GUIDELINES, AND LITERATURE:
Regulations, Guidelines, and Literature: Title 10, U.S.C., Chapter 142, as
amended, "Procurement Technical Assistance Cooperative Agreement
Program;" DLA Regulation 9040.2, "Cooperative Agreement
Program;" and Cooperative Agreement Revised Procedures published in the
Federal Register March 5, 1996.
INFORMATION CONTACTS:
Regional or Local Office: Not applicable.
Headquarters Office: Defense Logistics Agency,
Office of Small and Disadvantaged Business Utilization (DDAS), 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, Va. 22060-6221. Telephone (703)
767-1650. FTS is not available.
Web Site Address: http://www.d/a.mil/ddas.
EXAMPLES OF FUNDED PROJECTS:
During fiscal year 1995, cost-sharing cooperative agreements for PTA were
awarded to 108 eligible entities. In providing marketing and technical
assistance, business firms were assisted with selling their goods and services
to the DoD, other Federal agencies, and State and local governments thereby
enhancing the business climate and economies of the communities being served.
CRITERIA FOR SELECTING PROPOSALS:
Applications are competitively evaluated and awarded. They are evaluated on
the likelihood of achieving the stated program objectives, considering past
performance (existing programs), Management, technical, qualifications,
services area (geographic and demographic), and cost realism. In the event
that insufficient funds are available to award all applicants that meet the
minimum requirements of the SCAA, only those applicants found to be the most
meritorious will be funded for an award.
